Turn open-home voice notes into a vendor report

Capture buyer feedback while it is fresh, then prepare a clear vendor update with your agency’s branding.

Key takeaways

• Record observations before you forget the detail
• Keep buyer feedback separate from your recommendations
• Review the draft and export with a brand kit

Start with what happened

A useful voice note can be simple: “Three groups came through. One couple showed a lot of interest. The other two said the land looked like too much work. We should consider tidying outside.” Keep the group count, reported feedback, and your proposed action distinct. Interest is not an offer or a promise to return.

Turn the note into an update

A reviewed draft might read: “Three groups attended the open home. One couple expressed strong interest. The other two groups raised concerns about the work required to maintain the land. We recommend discussing a general outdoor tidy-up before the next viewing.” Confirm the date and any follow-up commitments before adding them.

Add campaign figures only when verified

Portal views, enquiries, inspections, and offers should come from your campaign records for the stated reporting period. A missing figure is not zero. Leave out figures you cannot confirm, and do not infer buyer objections from a property photo.

Apply your agency style

Review the wording, select a saved brand kit, and export a Word-compatible document or use Print / PDF. Check the logo, colors, page breaks, and all figures before sending.

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